Reading Time: minutes remaining

Beginners Guide: How to Print Documents in Word

Jason Morrell

by Jason Morrell 
May 11, 2021

In this post you'll discover where to go to print a Word document and the setting you have at your disposal. 

1.  How to preview your document before you print

Before you print your document, you should check that the layout is okay. The Print Preview feature allows you to view how your entire page looks and how the document flows.

To preview a document:

1.  Press Ctrl P or click the File tab in the top-left corner of the screen, then choose Print in the left panel. The document preview is displayed in the main window.

2.  Click the up and down arrows underneath the preview page to go to the previous or next page.

3.  Drag the slider or click the + or to zoom in for a closer look or zoom to see more pages at once.

The Print settings in the backstage of Word allow you to preview your document before printing

2. How to print a word document

In the Print dialog:

1.  Choose how many copies to print.

2.  Choose which printer to use (if you have more than one connected).

3.  Choose whether to print all pages, a selection of pages or just the section of your document that is currently selected.

4.  In the text box, you can specify:

  • A single page (e.g. 2)
  • A selection of pages (e.g. 2, 4, 7, 8, 10)
  • A range of pages (e.g. 2-6)
  • Any combination of the above (e.g. 2, 4-7, 10)

5.  If your printer has the capability:

  • Choose to Print One Sided or Print on Both Sides (also known as Duplex printing).
  • Choose whether to staple your document, where to apply the staples and how many staples to use.

6.  If you are printing multiple copies, choose whether to collate them (print each copy as a unit) or uncollate them (all page 1's are printed then all page 2's etc.)

7.  Click the large print button at the top.

The Print settings in the Backstage let you choose how to print a Word document

3. The key points

  • To preview document prior to printing, press Ctr+P or select the File tab and choose Print on the left side panel.
  • The Print Settings allow you to select which printer to use, which page or range of pages you want to print, whether or not to collate and whether to print one sided or two sided.
  • While the options exists, you should not need to adjust the orientation, paper size or margin size as these would already be set up within the document.
  • Click the Large Print button above the settings to start printing.

I hope you found plenty of value in this post. I'd love to hear your biggest takeaway in the comments below together with any questions you may have.

Have a fantastic day.

Jason Morrell blog signature
About Jason Morrell

About the author

Jason Morrell

Jason Morrell is a professional trainer, consultant and course creator who lives on the glorious Gold Coast in Queensland, Australia.

He helps people of all levels unleash and leverage the power contained within Microsoft Office by delivering training, troubleshooting services and taking on client projects. He loves to simplify tricky concepts and provide helpful, proven, actionable advice that can be implemented for quick results.

Purely for amusement he sometimes talks about himself in the third person.


more from

Office Mastery logo
Read More
Multilevel numbering in Word that works perfectly, first time
Read More
How to Create & Manipulate Tables in Word


{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}