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2 Easy Ways to Quickly Navigate a Large Document

Jason Morrell

by Jason Morrell 
April 12, 2020

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In this post you'll discover two quick ways to navigate (jump) straight to the content you need in your Word document without scrolling through.

1. Using the Go To feature to navigate

The simplest way to navigate a document is to go directly to a specific page. To achieve this, use the Go To feature:

1.  Display the Go To dialog (part of the Find & Replace tools)\

  • Press Ctrl + G, or
  • Select the Home tab, click the  icon in the Editing group, and choose Go To.
Navigate using the Go To feature, which you can find on the Find and Replace dialog (or press Ctrl G)

2.  Choose an element from the Go to what list. For example:

  • Choose Page, enter the page number and click Go To ;
  • Choose Section, enter the section number and click Go To;
  • Choose Bookmark, select the bookmark name from the list and click Go To ;
  • And so on.

2. Using the navigation pane

To switch on the navigation pane:

1.  Select the View tab.

2.  Tick the Navigation Pane box in the Show group. The Navigation pane is displayed on the left-hand side of the screen.

Navigate using the navigation pane (on the View ribbon)

In similar fashion to the way the Outline Pane works, the Navigation Pane picks up the main headings in your document.

Normally (but not always) this is the Heading 1 / 2 / 3 styles.

  • If a section is currently expanded, click the down arrow next to a heading to expand it.
  • If a section is currently expanded, click the right arrow next to a heading to expand it.
  • Click any entry in the document map to navigate (jump) directly to the correct position in the document.
The navigation pane shows the structure of your document like a table of contents and you can click to jump straight to that p[ace in the document

3. Summary

  • There are 2 easy ways to navigate a document - the Go To feature and the Navigation pane.
  • Press Ctrl+G to display the Go To dialog box. Alternatively, select the Home tab and click the Go To icon on the right-hand side.
  • In the Go To dialog box, you can go direct to a page, section , a line, a comment, a footnote, an endnote, a field, a table, a graphic, an equation heading or an object.
  • To display the navigation pane, select the View tab and tick the Navigation box.
  • In the navigation pane, under the Headings options, the main document structure is simplified. The sections under each heading can be collapsed or expanded.
  • To go direct to a heading within a document, click any heading in the navigation pane.,

Please feel free to post any questions you have into the comments below. And before you leave this page, I want to give you one quick little action item! 

ACTION ITEM: Share your biggest win from this page in the comments below.

Enjoy the rest of your day!

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About Jason Morrell

About the author

Jason Morrell

Jason loves to simplify the hard stuff, cut the fluff and share what actually works. Things that make a difference. Things that slash hours from your daily work tasks. He runs a software training business in Queensland, Australia, lives on the Gold Coast with his wife and 4 kids and often talks about himself in the third person!



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