How to create watermarks in Microsoft Word (text watermarks and image watermarks)
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How to Add Watermarks
to Your Document

Watermarks in Microsoft Word

BY JASON MORRELL

A watermark is an image or item of text that appears in the background on every page, behind the text, and often full-page height.

In the old days, you could buy watermarked paper from a stationer. The watermark was often an indication of status, e.g. Basildon Bond is a high-quality brand of stationery. 

You can create a pre-designed watermark with a single click, and a customised watermark with just a little more effort. You can use text or images as a watermark.

1. Using Standard Watermarks

To add a predesigned text watermark:

1.  Select the Design tab.

2.  Click the Watermark icon in the Page Background group.

3.  Choose one of the pre-set designs in the gallery. The watermark is added instantly to the pages in the current document.

2. Using Custom Text Watermarks

To create a customised text watermark:

1.  Select the Design tab.

2.  Click the Watermark icon in the Page Background group.

3.  Choose Custom Watermark... The Printed Watermark dialog box is displayed.

4.  Choose the Text Watermark option.

5.  Enter your watermark text in the Text box, and choose the font, size, colour and direction of the text. Leave the Semitransparent tick box ticked.

3. Using Custom Image Watermarks

To create a customised text watermark:

1.  Select the Design tab.

2.  Click the Watermark icon in the Page Background group.

3.  Choose Custom Watermark... The Printed Watermark dialog box is displayed.

4.  Choose the Picture Watermark option.

5.  Click the Select Picture... button.

6.  Locate and select your image.

7.  Tick the Washout box, if you want.

8.  Choose a Scale option to resize the image if you want.

9.  Click OK

To edit the watermark image or text:

1.  Double-click inside the header or footer area.

2.  Select the Design tab under the Header & Footer Tools banner, if necessary.

3.  Untick the Show Document Text option in the Options group.

4.  The watermark image or text (WordArt) can now be selected, resized or manipulated in any way you want.

5.  Click the Close Header and Footer icon in the Close group.

To switch off the watermark:

1.  Select the Page Layout tab.

2.  Click the Watermark icon in the Page Background group.

3.  Choose Remove Watermark.

4. Adding a Side Banner on Your Pages

Sometimes, rather than a watermark, you may wish to add a banner down one side of the document, on every page. The technique is similar to adding a watermark, but everything is done through the header and footer.

1.  Double-click inside the header area of the page (the top margin area).

2.  Select the Design tab under the Header & Footer Tools banner, if necessary.

3.  Untick the Show Document Text option in the Options group.

4.  Insert a WordArt with the required text.

5.  Rotate the text 90 degrees to display it vertically.

6.  Stretch the WordArt image to full page height and position to the left, or the right side of the page.

7.  Using the WordArt tools, set the Word Wrapping to Square. This prevents the document text from overlapping the WordArt text.

8.  Click the Close Header and Footer icon in the Close group.

How have you used watermarks to good effect?

Here are some other advanced text effects you may be interested in.

If this post helped, or you have a question, drop a quick comment below. I always love to hear from my readers. Here's to your learning and success. Enjoy the rest of your day.

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Jason Morrell, Office Mastery

About the author

Jason Morrell


Jason loves to simplify the hard stuff, cut the fluff and share what actually works. Things that make a difference. Things that slash hours from your daily work tasks. He runs a software training business in Queensland, Australia, lives on the Gold Coast with his wife and 4 kids and often talks about himself in the third person!

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