Have you ever suffered from a computer crash or discovered that your file has not saved properly?
You probably pulled your hair out, right?
Whether you were working hard on a PhD dissertation, preparing a financial report that senior management are expecting during the next board meeting or a presentation to be showcased during the next pitch ...
... however big or small, it's never as good when you re-write it for the second time.
I'm sure you get it.
Why do crashes happen?
There are different types of crash - temporary and permanent.
Internet connectivity is a temporary problem.
But if your local hard drive experiences a permanent physical failure due to being dropped or because of fire or flood, that's more permanent.
It's the same if unstable software crashes or you're the victim of a Ransomware attack.
Why saving your file is not enough
For all of these reasons, you must save your files often, and if possible, keep several backups of important material.
If you work in a corporate environment, the IT department will have systems in place to take care of the backups for you.
But if you’re a home user, you don’t have that luxury. It's up to you to copy or move files to a cloud drive, USB drive or external drive.
The Auto Save option on programs like Word, Excel and PowerPoint are handy because it offers to save at a fixed interval (usually 10 minutes).
And instead of selecting File --> Save / Save As each time you can use Ctrl S (for Save) and Ctrl Shift S (for Save As), or add a Quick Access icon.
But the problem is ...
It can be tedious, you might forget where you've already saved to and it's not convenient to save to several places like this all the time.
And the file is automatically saved as one copy in one place only.
Having explained the problems, let me introduce a solution I think you'll love.
It's an add-in called SOS Click. SOS means "Save On Steroids".
It takes the Save command to another level and makes it better.
Upon installation, a new group named "SOS Click" is added to the ribbon interface. Clicking it will reveal two buttons:
- Settings - where you can configure your preferences
- Save - save the current file according to the settings.
The settings window is quite self-explanatory. Simply specify your save locations.
The first two fields must be filled. The first location should be local. The second location can be any destination such as a flash drive, a mapped network drive or any cloud service like Dropbox or Google Drive.
Locations can be temporarily disabled for a specific file with a simple on/off toggle button.
And yes, you can have several cloud services configured to work with this add-in, so you can save to Dropbox, Google Drive and Microsoft OneDrive in addition to your flash drive for instance. All on one click.
The add-in offers the standard Auto Save functionality with a twist: you can choose to Auto Save at a fixed interval with a timestamp attached. This way backup copies are created, each with a unique timestamp for easy identification.
There is also an option to mail each Auto Saved file to one or more email addresses. But use it carefully or you'll be swamped with emails
All settings can be shared between Word, Excel and PowerPoint so you don’t have to set everything up again for each Microsoft Office application.
SOS Click also features a number of Quick Access buttons to easily set up common Save locations like a USB storage device, Dropbox and Google Drive
It works on 64 and 32-bit editions of Windows.
To recap, SOS-Click supercharges the save operation. As you know, bad things happen at the worst time, so take a few simple steps now and save yourself the headache of losing an important file.
Please note that SOS Click DOES NOT replace the built-in save operation but simply offers another layer of protection. If you save with it without using Office's built-in function, Office will then ask you if you want to save – you can continue to save as usual or ignore the request as the add-in takes care of it itself.
Try a free demo at sos-click.com. If you like what you see, you may purchase separate modules for Word, Excel and PowerPoint at only $10 each or a bundle of all three together for $20.00.
Disclaimer: sos-click.com is not affiliated with officemastery.com. Nor does officemastery.com collect commission from sales made.
ACTION ITEM: Before we close out this post I want to give you one little action item! Comment below with ONE thing you learned from this post and how you're going to put it into ACTION.
Enjoy the rest of your day.