Easily Create a Table of Figures in Word Without the Stress

AUTHOR:  JASON MORRELL 

Jason Morrell

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In this post you'll discover how to caption your images (manually or automatically) and then consolidate your captions into a Table of Figures.

You can also caption tables to create a Table of Tables or caption equations to create a Table of Equations, using the same method. 

This is part 2 of a 3-part series.

RELATED POST:

Part 1: How to build a Table of Contents in Word

RELATED POST:

Part 3: How to build a Table of Authorities in Word

1.  How to manually caption images

A large document will contain a mixture of text, tables, images, and possibly equations if you work in the mathematics field.

It is good to create a second table after your TOC, that lists all the tables or all the figures in the document. To achieve this there are two main steps:

1.  Select the image, table or equation

2.  Select the References tab

3.  Click the Insert Caption icon in the Captions group

Applying captions to images (manually) to include in your table of figures

4.  In the Label drop-down list, choose the type of object you have selected (Equation, Figure or Table).

5.  Choose whether to position the label above or below the item

Choose your caption options

6.  Click the Numbering... button

7.  Select a numbering style (1, 2, 3 or a, b, c etc.).

8.  Choose a separator (hyphen, dot etc.)

9.  If you require multi-level caption numbering

    a) tick the Include Chapter Number box.
b) in the Chapter starts with style box, select Heading 1, Heading 2, Heading 3 etc.

If you choose Heading 1, your caption will say Figure 1-A
If you choose Heading 2, your caption will say Figure 1.1-A
If you choose Heading 3, your caption will say Figure 1.1.1-A

10. Click OK.

How to set up multilevel caption numbering for a Table of Figures

11. Add a suitable description to the caption at the top.

12. Click OK

2. How to automatically caption images

To save you a lot of time an effort, you can use the AutoCaption feature. This will automatically label each image or table you insert into the document.

However, it is not clever enough to add the description too, so you will need to go through afterwards and add these yourself.

To switch on the AutoCaption:

1.  Select the References tab.

2.  Click the Insert Caption icon in the Captions group.

3.  Click the AutoCaption... button.

4.  Tick the type of items you want to label, e.g. Microsoft Word Table.

5.  Choose a label type and position.

Choosing what to AutoCaption for use in the table of figures

6.  Click OK

7.  Click OK again

3. How to create the table of figures

A table of figures could be a table of images. a table of tables or a table of equations. Each one is independent of the others.

To produce a table of figures:

1.  Position the cursor at the point you want to insert the Table of Figures.

4.  In the Caption Label drop-down list, choose the type of item you want to generate a list for (e.g. figures or tables).

2.  Select the References tab.

3.  Click the Insert Table of Figures icon in the Captions group.

The Table of Figures dialog box is displayed.

5.  Change the remaining options in the dialog box as you did for TOC.

Creating the table of figures

6.  Click the Options...  button. The dialog box is a much-simplified version of the TOC equivalent.

Setting the table of figures options

7.  When creating captions using the method described above, hidden TC field codes (with an f switch) are inserted into the document and these are used to generate the table of figures.

4. The key points

  • To create a table of figures, there are 2 steps. First, select the table/image/equation, then select the References tab and click the Insert Caption icon. Complete the dialog box. Second, click the Insert table of figures icon and set your options.

RELATED POST:

2 ways to build a dynamic Index page in Word

Please feel free to post any questions you have into the comments below. And before you leave this page, I want to give you one quick little action item! 

ACTION ITEM: Comment below with ONE thing you picked up from this post and share how it has helped, or will help, you. It's good to share your successes because it encourages others and provides an instant boost.

Enjoy the rest of your day!

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About Jason Morrell

About the author

Jason Morrell


Jason loves to simplify the hard stuff, cut the fluff and share what actually works. Things that make a difference. Things that slash hours from your daily work tasks. He runs a software training business in Queensland, Australia, lives on the Gold Coast with his wife and 4 kids and often talks about himself in the third person!

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